1:1 Meetings & Video Calls | Quick Info

1:1 Meetings | Facts

• 15 Sep - 7 Oct 2020 | Period where 1:1 meetings can be requested
• 8th October 2020 | Period where 1:1 meetings can be scheduled
• You can’t send 1:1 meeting requests?
  Please check if you have activated your availability. Menu: Meetings -> AVAILABILITY
• Meeting requests must be accepted to be scheduled.

1:1 Video Calls | Technical Preparations

• Use a desktop computer or laptop where both Webcam and Microphone is installed
• Double check if you have selected a proper time-zone (see Menu: Edit my Profile)
• Use Mozilla Firefox, Google Chrome or Opera browser preferably
• Internet Edge Browser only works for Version IDs 80+ (Chromium edition)
• To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call in your browser. You should see yourself!
• 1:1 Video call meetings can NOT be managed via the b2match Mobile App

How does it work?

A matchmaking or networking event is a quick and easy way to meet potential cooperation partners in face-2-face talks. 15-20 minutes run fast but it is enough to build first connections before the bell rings and the next talk starts.

1) Online registration

REGISTRATION

• Register via the green button "Register now"
• Add contact and organisation details as requested
• Compose your personal event schedule by adding presentations and workshops of your choice
• Those who are interested to manage 1:1 meetings MUST select at least one networking session

Interested in establishing new business contacts through 1:1 meetings? Please read more below.

2) Make yourself visible through an outstanding business profile

COMPANY PROFILE

Take advantage of the opportunity and introduce your company by publishing a clear profile. The more detail like company background, business offers and interests you provide, the more you will benefit from the conference matchmaking tool. Your co-operation profile is your online business card.

MARKET PLACE

• Explain the product/project/technology/expertise you are offering or looking for
• Specify the type of partner you are looking for
• Published profiles will be extensively promoted by the organizers of the event
• High-quality profiles are visited 50 to 100 times before, during and even after the event
• A meaningful profile will generate significantly more meeting requests

3) How to manage bilateral meetings?

The booking of meetings opens a few weeks before the event or after a certain number of participants have registered. You will be notified by an e-mail alert once booking has opened.

BOOKING MEETINGS

• Browse the list of attendees or check the marketplace profiles
• Use the optional filters to easily find the ones aligned with your goals
• Send meeting requests to those companies/persons you want to meet
• Adding a short reason why you are interested in a meeting will increase the acceptance
• Usually meeting requests must be confirmed by the recipients to be scheduled
• Typically, date and time of a meeting is scheduled by the person accepting the meeting request considering the mutual availability.
• Check every incoming meeting request and accept or refuse if not appropriate. It is a matter of politeness to let the requester know if you are interested in a meeting or not.

SOME PARTICIPANTS CAN’T BE BOOKED. WHY?

Participants available for meeting requests are indicated by a green button “Available”, otherwise:

• You may not have registered for 1:1 meetings
  please make yourself available for 1:1 networking session via Agenda / Event Agenda (or “My Attendance” for events still using an old version)
• Booking rules applied by the event organizer doesn’t allow to book specific groups
  e.g. No meetings among Sellers & Sellers; Start-ups can’t send meetings requests to Investors
• No common overlapping networking sessions
  Please sign-up for some further networking session via Agenda / Event Agenda

5) Short before and during the event

SHORT BEFORE THE EVENT

• You can view date/time of your meetings via the Menu “Meetings” at any time
• Check all your pending meeting requests and consider accepting or decline
• Download the "b2match" Mobile App (iOS/Android) to
  * get access to your meeting schedule on your mobile phone
  * be informed about last-minute changes (bookings, cancellations)
  * manage additional meetings during the event (send/receive/confirm requests)

DURING THE EVENT

• Check again the latest version of your meeting schedule through the platform. Due to last minute changes it might have changed slightly.
• RESPECT the other participants' time and show up to all your meetings.
• If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.

1:1 MEETINGS VIA VIDEO CALLS | ADVICE & FAQ

BEFORE THE EVENT - TECHNICAL PREPARATIONS

• Use a desktop computer or laptop where both Webcam and Microphone is installed
  * Check your audio quality, using headphones is highly advised
  * Use a good webcam to improve the image quality
• Video call meetings can NOT be managed via the b2match Mobile App
• Check your time-zone
  Log-in and select "Edit my profile" to check your current time zone selection. If this is not the time zone you are located during the meetings please change accordingly.
• Use Mozilla Firefox, Google Chrome or Opera browser preferably
• Internet Edge Browser only works for Version IDs 80+ (Chromium edition)
• To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call feature of your browser. You should be able to see yourself!

DURING THE ONLINE EVENT

• Access the web platform and be online at least 5-10 minutes before your meetings start.
• RESPECT the other participants' time and show up to all your meetings.
• Close your Video Call meeting timely.
  Please leave the call in time as you or your meeting partner can have a subsequent meeting right after. A watch is indicating the remaining meeting time.
• If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.

FAQs

How do I join a scheduled meeting?

• You can access your meeting schedule via Menu "Meetings" in the top right corner.
  
• Click the green button "Start meeting" next to your meetings to join the 1:1 meeting Video Call

What options do I have if the meeting partner does not show up timely?

• Quick reminder to join the Video Call
  Send a message (or phone call) and alert your meeting partner to join the missed Video call.
  This should work well if enough time is left over (e.g. 15+ min) for this scheduled meeting.
• Re-schedule the meeting
  In case your meeting partner doesn’t reacts immediately on a reminder as indicated above you should re-schedule and postpone the meeting by 1-2 hours.
• If a meeting can not be managed at the event date itself please use the chat messaging system (open the meeting partners profile) to schedule a phone call or meeting outside this platform

What if my camera or microphone does not work?

• Please check that you Brower don't blocks the usage of your camera/microphone due to security reasons.
  Check by having a video call with some of your colleagues in another tool (Google Meet, Zoom, ...)
• Depending on your Browser settings you may be asked to confirm the activation of the Camera/Microphone through a pop-up dialog form.
• How to enable the use of microphone/camera in your Browser?
  * Chrome: https://support.google.com/chrome/answer/2693767
  * Firefox: https://support.mozilla.org/en-US/kb/how-manage-your-camera-and-microphone-permissions
  * Opera: https://help.opera.com/en/late... none of the above works, consider switching to another device to join the meetings.